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1. General

The booking of the mobile facilities is now more structured to allow the service provider to carry out the necessary risk assessments and health and safety checks as well as feasibility studies to ensure a high quality of planning and delivery throughout the borough of Erewash.

2. Hiring Agreement

The Hiring Agreement ("the agreement") is between you ("the hirer") and the mobile activities team at Erewash Borough Council (“the deliver”).

3. Bookings

  • All bookings are subject to four week notice period prior to the delivery date
  • Bookings must be made through the Play Coordinator (John Bennett) – details will be included on the booking form
  • Provisional booking forms must be completed and returned to the provider
  • All deliveries are subject to risk assessments and health and safety checks to determine if the site is fit for purpose
  • The hirer must provide a contact name and contact details as stated on the booking form
  • Bookings are not confirmed unless in writing using a confirmation letter posted to the hirer at their contact address on the booking form.
  • The provider reserves the right to cancel or postpone any delivery which has not met the risk assessment, health and safety measure agreed prior to delivery
  • All deliveries are subject to a site visit
  • The hire of the skateboard/BMX facility and climbing wall are for a minimum of 2 hours.

4. Participation

  • Prior to using any equipment or structure within the facility you should check it for your safety and suitability for your purpose and skill level. If you find a temporary defect you should immediately inform a member of staff present.
  • The risk of injury from the activities involved in this facility is significant, including the potential for permanent disability or death, and while particular rules, equipment and self discipline may reduce the risk, the risk of injury does exist.
  • We do not accept any responsibility for loss/damage to any personal property
  • Any accident must be reported to the staff immediately
  • We reserve the right to refuse admission
  • No food or drink to be brought into the premises (unless in the allocated areas)
  • Parental consent must be completed in order to participate in the activities
  • Protective equipment provided by the mobile activity staff must be worn at all times
  • Should any member of staff decide at any time a participant is behaving inappropriately they reserve the right to remove this person from the facility
  • Any abusive, dangerous or anti social behavior will not be tolerated and removal/closing down of the site may occur.

5. The providers obligation

  • To provide activities and events to a high and professional standard, ensuring all equipment is fit for purpose and properly maintained in accordance with the description provided on the website
  • To take reasonable steps to address and properly and rectify as quickly any problems which arise before, during and after delivery of the service or hiring of the service
  • To ensure to mobile activities team act on information received on the consent forms i.e. medical, photos and collection of parents/guardians

Cost of hire supplied by the provider

  • There will be no charge made by the provider for hire of the facilities and staff based up on upon the predetermined criteria below:
  • An event will be free to the hirer if all of the following criteria apply:
    1. The delivery is open to the Erewash residents and no restrictions are placed up on people taking part.
    2. The event at which the delivery is supporting is not for profit. 
  • All provider costs will be based up on the current Erewash Borough Council Fees and Charges.

6. The Hirer’s obligation

  • Not to exceed the maximum number of participants agreed for the delivery of the event/initiative
  • To ensure all health and safety actions agreed prior to the delivery are in place i.e. staff, barriers, car park closures etc
  • To ensure a contact person is present and available before, during and after delivery of the service
  • All consent forms completed through schools, clubs and associations are ready for the mobile activity staff to access for the delivery of the mobile activities
  • Not to share the allocated space with any other outside agency that is not part of the erewash mobile activities
  • To ensure no spectators or other hazards visible or present within the activity area.

7. Cancellation

The following may warrant a cancellations/postponements

  • Adverse weather conditions
  • Staff Vulnerability i.e. hotspot areas and no agency partnership support for the event
  • Staff illness/ injury /unforseen circumstances prohibiting delivery
  • Participant injury of a serious nature
  • Faulty equipment
  • Health and safety actions not carried out prior to the delivery
  • No participant uptake
  • Anti social behaviour occurring form participants/spectators

8. Data Protection

  • We will never collect sensitive information about you without your explicit consent
  • We will never disclose your details to any third party or transfer it anywhere
  • The type of information we collect is for monitoring purposes which includes Name, Address, Age, Phone number, email address etc.